Feb 23, 2024 NR 512 Week 6 Discussion Health IT Hot Topic Of The Week And Impact On Practice
NR 512 Week 6 Discussion Health IT Hot Topic of the Week and Impact on Practice
NR 512 Week 6 Discussion Health IT Hot Topic Of The Week And Impact On Practice
Health IT Hot Topic of the Week and Impact on Practice
What was the HealthIT Hot Topic you selected related to your specialty? Why did you select it? How will this impact your practice?
There are several strategies and resources at my place of employment to secure patient health information (PHI). The Office of Information Technology (OIT) utilizes firewalls and educates the staff on sending PHI as encrypted emails only to healthcare facilities for continuity of care for some patients. They maintain our security with regular monitoring of our computer systems and prompt us through email when there is a suspicious email circulating that must be deleted from the Inbox then deleted from the Deleted folder. Also, we have Wi-Fi that is protected from outside intrusion because of the superb firewall that OIT has set up. They send constant reminders of how to protect our hardware as well as the software.
Quarterly risk audits of each clinic area to assess risk for retrieving or obtaining PHI. They go through everything such as the drawers, cabinets, and make sure that there are no PHI or passwords attached to the computer or the keyboard or any where a thief can gain access to our system. OIT wears many hats as you can see. Also, they constantly monitor websites that are accessed and how long time was spent on that website that is not work related. A report is then compiled through IP addresses and data is reported to the nurse manager. Now, an outside shred company performs the big shred jobs for my organization and they also gather any shredded material that has been shredded and discard of it properly.
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Annual HIPAA training is a known course that is mandatory for everyone to attend. This training is done face-to-face most of the time. There are occasions where it has been held via satellite through Virtual Information Center System (VICS). Our computers time out after a period from inactivity, not to mention various websites that we must sign in all over again if there has been any inactivity within 1-2 minutes. Paper charts are behind double locks always. We must unlock the doors to gain access and only certain nurses have the keys for this area. There is information that is scanned into the patient’s record or imported documents under the person being seen and the paper form is shredded very soon afterwards. We have not gone totally paperless. I do not think that we will ever be; although we do use less paper than in prior years. There are many strategies that our facility uses to ensure that patient information as well as our information is not easily accessible to those who should not have access to the patients we serve.
The health Information Technology (HIT) department has implemented successful strategies for healthcare security and privacy as electronic health information records are constantly shared among different providers’ systems (Rezaeibagha, Khin, & Susilo, 2015). In my practice they use multiple strategies to help protect patient health information some of them I am aware of. Among these strategies they have integrated a collective approach that include administration, staff, and technology to maintain that safety of their data. All employees have a mandatory education module to complete about information security awareness. They have eliminated the access of work related software from home. Now in an effort to keep health information technology safe, employees are not able to access their email from home, nor are they able to view their payroll data. Staff at the management and supervisory level are able to use an app called entrust that generates a special password that employees can use to access organizational email, and payroll data. Other strategies used are prompts that make us aware of outside incoming emails to avoid phishing scams. Measures implemented to reduce risks, increase safety of sensitive health information continue to improve with technological advances.
References Rezaeibagha, F., Khin Than, W., & Susilo, W. (2015). A systematic literature review on security and privacy of electronic health record systems: Technical perspectives. Health Information Management Journal, 44(3), 23-38. doi:10.12826/18333575.2015.0001
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NR 512 Week 6 Discussion Health IT Hot Topic of the Week and Impact on Practice
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